Who Does What in IronOaks?

 

The operations and management of our IronOaks HOA and the duties and responsibilities are shared by various people. The roles of the IronOaks HOA Board of Directors, the Committees, the General Manager, and the Staff are all part of the operation of the IronOaks community. Everyone works together for the good of the Homeowners but each has its own area of responsibility. The members of the Board of Directors are elected by the Homeowners. The Board of Directors appoints the Committee Chairpersons who work in conjunction with the General Manager. This provides an open line of communication between the committee members and the General Manager. The committees make their reports and recommendations to the Board during the regular Board of Directors meetings. The reports become a part of the minutes. The General Manager is accountable to the Board of Directors. The Staff is accountable to the General Manager.

 

The President of the Board is the visible agent of the community and presides over all open and closed meetings of the Board. He or she represents the community at all functions. This does not make the President the answer person for all questions and problems. The Board of Directors sets the policies which the Homeowners Association uses to conduct its business. The Board of Directors is responsible for hiring a General Manager who conducts the daily business and provides the services of the Association. The General Manager hires a staff to assist him or her with the operation of the Association. Board Members do not direct any of the activities of the paid staff unless asked to do so by the General Manager.

 

Committee Chairpersons and Committee Members are all IronOaks Homeowners and volunteers. They bring their expertise gained through life experiences to the community. Our committees are populated with well qualified members who tirelessly give of their time and abilities. We have governance committees who have some authority to act on behalf of the Board. These are the Elections Committee and the Architectural and Landscape Committee. The remaining standing committees are: Communications, Unit Captains, Energy/Conservation, Finance, Food and Beverage, Image, Properties, Risk Management, Rules and Regulations, Racquet/Tennis, Golf, Fitness and Committee Chairs. As you can tell by their titles they work in a variety of areas but do not have any authority to take action. Rather, they make recommendations to the Board. Each Committee also has a Board Liaison that attends the Committee meetings and is the person who presents the Committee recommendations to the Board. There are a few other ad hoc committees that have been activated to work on specific projects, such as C. C. & R. Revision, Master Planning or Capital Improvement Fund. They are disbanded when a final report is made at the Board meetings. Committee members and Chairpersons do not have a management/employee relationship with the members of the General Managers staff. They work with the staff when the General Manager authorizes this action.

 

Questions or comments need to be directed to the proper channel. The General Manager or his Director of Communications is the primary source for most of the day-to- day questions. Where specific answer is required the Comment Card or question may be directed to the appropriate staff member, Committee Chair or Board Liaison . Questions and comments concerning policy that is under consideration should be directed to the Board of Directors.